Legal Administrative Assistant Job Description

Legal administrative assistant job description that clearly defines this position. Full list of legal administrative assistant duties, responsibilities and skill requirements for this job. 

Legal administrative assistant stamping legal documents

Legal administrative assistants, sometimes referred to as legal office assistants, perform a range of secretarial and administrative duties in a number of working environments including

  • law offices
  • real estate companies
  • legal departments of large companies
  • municipal and federal courts
  • government offices

Legal Administrative Assistant

General Purpose

Provide a full range of secretarial, clerical and administrative support to legal staff.

Main Job Duties and Responsibilities

  • answer telephones and greet clients
  • respond to clients and provide information to clients
  • log and distribute incoming mail including regular and electronic mail
  • set up, organize and maintain paper and electronic filing systems in accordance with recognized procedures and standards
  • process and track legal work 
  • record and monitor deadlines
  • update status and tracking reports
  • collect and retrieve information from files as needed
  • create, format, revise and edit legal documents such as wills, deeds, affidavits, complaints, subpoenas and briefs
  • prepare and edit correspondence, minutes, letters, memos, presentations and spreadsheets
  • transcribe dictation
  • review and proofread documents and correspondence to ensure accuracy
  • process and distribute documents effectively
  • gather case evidence and documentation including medical records, statement of charges, client and witness statements
  • interview clients to develop cases
  • plan and schedule appointments, conferences, meetings and travel arrangements for legal staff
  • coordinate logistics for meetings and conferences
  • provide administrative support including copying, scanning and faxing
  • monitor and coordinate the flow of information internally and with external stakeholders
  • input and track timekeepers' hours 
  • maintain accurate expense account records
  • prepare and process expense reports and reconciliations
  • coordinate client billing process
  • maintain law libraries

Education and Experience

  • high school diploma though some firms prefer an associate's degree
  • in-depth working knowledge of relevant computer programs including MS Office
  • working knowledge of legal research databases
  • experience with litigation computer applications
  • experience with document management systems
  • knowledge of law practices
  • knowledge of legal records and procedures
  • knowledge of applicable document development processes

Key Job Skills and Competencies

  • planning and organizational skills
  • able to adapt to changing priorities and demands
  • deadline-driven
  • strong verbal and written communication skills
  • attention to detail and accuracy
  • problem analysis and resolution
  • initiative
  • sound judgment and decision-making skills
  • information collection and management
  • able to effectively handle sensitive and confidential information
  • ability to work effectively as part of a team
  • able to work well under pressure

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Your legal administrative assistant job description may have a number of common duties with a paralegal position. This complete list of paralegal duties in different areas of the law will help you create a comprehensive job description.

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Latest Update - Legal Administrative Assistant Salary

According to the average salary for legal administrative assistant job postings on the site is $52,000 per year as of March 2023.

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