Employment Acceptance Letter and Email

Use the sample employment acceptance letter or email to secure the job and confirm your acceptance of employment with the company.

Make the right impression from the start with a professional and polite employment offer acceptance letter.

Illustration of employment contract with computer and hand signing contract

Your new employer will be expecting you to respond in a formal manner to their job offer, a well written acceptance letter will set you on the right career track.

Adapt these sample acceptance letters for your own purposes.

What to do when you receive the job offer

Once you have been offered the job verbally you should be sent the final job offer in writing. This usually precedes the actual employment contract. Often you are asked to simply sign the letter of employment to indicate your acceptance of the job offer and return it to the company.

It is a good idea to send an email confirming that you have received the written job offer and have signed and sent it back. This way the employer knows that the employment process is proceeding correctly. In your email confirm:

  • the job start date
  • the signed job offer attached to the email
  • your enthusiasm for the job

It is important to note that a job offer is generally not considered binding until it has been communicated in writing.

How to respond to a job offer letter via email

Dear Mrs Green

I received your formal job offer earlier today. I have read through it carefully, signed it and sent it back to you as requested. As suggested I have kept the second copy.

Thank you again for giving me this exciting opportunity. I look forward to starting employment with ABC Company on Date and to becoming a member of such a dynamic team.

If there is any additional information or paperwork you need please let me know.


J Candidate

What should be in your offer of employment letter?

You can check that you have been given all the necessary details in your job offer using this Standard Job Offer Letter

As an alternative to the email, you can send a confirmation letter together with the signed offer of employment or employment contract.

Sample employment acceptance letter

Your address

Mr Joe Morris
XYZ Corp.,Inc.
1009 Madison Avenue
New York, NY

Dear Mr Morris

Thank you for sending me your formal job offer so promptly. I have read through it carefully and signed it as requested. I have kept the second copy as you suggested.

I would like to thank you again for this wonderful opportunity and I eagerly anticipate starting with XYZ Corp on Date.

If there is any additional information or paperwork you need in advance of my start date please contact me.


J Candidate

Example of an email to send with your signed employment contract

Example of an email to send with your signed employment contract in image form

Detailed job offer acceptance letter

This is an example of a more detailed employment acceptance letter to adapt for your own use.

What to say and do when you get a job offer over the phone

Take these steps to ensure you know how to properly respond when you receive a call with a verbal job offer.

What do you do after you get a job offer?

You should carefully consider the job offer before accepting it.

Go through this practical  job offer evaluation to make sure you are making the right decision.

The job offer guide outlines what should be included in a valid offer of employment letter.

4 Steps to Take Before Accepting a Job Offer infographic

Once you have decided to accept the offer, send a job offer acceptance letter

Job Offer Acceptance Email Sample

How do I decline a job offer?

If you decide not to accept the job offer it is important to decline the job offer in a professional manner.

Can I negotiate the job offer?

Do you want to negotiate your compensation?  Research shows that many employers are quite willing to negotiate the offer.

Use the job offer negotiation letter to get the offer you want.

Don't miss these job offer pages

How to resign properly from your job

Know how to quit your job in the right way.

How to cancel an interview email

It is respectful and polite to cancel any scheduled job interviews once you have accepted another job.

Find out how to write a courteous cancel an interview email.

It is important to write an employment acceptance letter or email to confirm that you have signed the formal offer of employment and to restate your enthusiasm for the position

It keeps those involved in the hiring process informed and ensures that you start your career with the company on the right note.

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