Use the sample employment acceptance letter or email to secure the job and confirm your acceptance of employment with the company.
Make the right impression from the start with a professional and polite employment offer acceptance letter.
Your new employer will be expecting you to respond in a formal manner to their job offer, a well written acceptance letter will set you on the right career track.
Adapt these sample acceptance letters for your own purposes.
Once you have been offered the job verbally you should be sent the final job offer in writing. This usually precedes the actual employment contract. Often you are asked to simply sign the letter of employment to indicate your acceptance of the job offer and return it to the company.
It is a good idea to send an email confirming that you have received the written job offer and have signed and sent it back. This way the employer knows that the employment process is proceeding correctly. In your email confirm:
It is important to note that a job offer is generally not considered binding until it has been communicated in writing.
How to respond to a job offer letter via email
Dear Mrs Green
I received your formal job offer earlier today. I have read through it carefully, signed it and sent it back to you as requested. As suggested I have kept the second copy.
Thank you again for giving me this exciting opportunity. I look forward to starting employment with ABC Company on Date and to becoming a member of such a dynamic team.
If there is any additional information or paperwork you need please let me know.
What should be in your offer of employment letter?
You can check that you have been given all the necessary details in your job offer using this Standard Job Offer Letter
As an alternative to the email, you can send a confirmation letter together with the signed offer of employment or employment contract.
Mr Joe Morris
1009 Madison Avenue
New York, NY
Dear Mr Morris
Thank you for sending me your formal job offer so promptly. I have read through it carefully and signed it as requested. I have kept the second copy as you suggested.
I would like to thank you again for this wonderful opportunity and I eagerly anticipate starting with XYZ Corp on Date.
If there is any additional information or paperwork you need in advance of my start date please contact me.
This is an example of a more detailed employment acceptance letter to adapt for your own use.
You should carefully consider the job offer before accepting it.
Go through this practical job offer evaluation to make sure you are making the right decision.
The job offer guide outlines what should be included in a valid offer of employment letter.
Once you have decided to accept the offer, send a job offer acceptance letter
If you decide not to accept the job offer it is important to decline the job offer in a professional manner.
Do you want to negotiate your compensation? Research shows that many employers are quite willing to negotiate the offer.
Use the job offer negotiation letter to get the offer you want.
Know how to quit your job in the right way.
It is respectful and polite to cancel any scheduled job interviews once you have accepted another job.
Find out how to write a courteous cancel an interview email.
It is important to write an employment acceptance letter or email to confirm that you have signed the formal offer of employment and to restate your enthusiasm for the position
It keeps those involved in the hiring process informed and ensures that you start your career with the company on the right note.