The job offer acceptance letter should be well planned and well written.
The letter is a good opportunity to demonstrate your professionalism and commitment to your new employer and to create a good impression from the word go.
The employment acceptance letter should be addressed to the person who offered you the job.
Check it carefully for typos and errors, you want to be sure it presents you in a professional light and reinforces that the employer made the right choice!
Adapt this sample letter for your own use when accepting the offer of employment.
Your City, State, Zip Code
Your Phone Number
Mrs Jane Brown
Human Resources Manager
Open Door Company
City, State, Zip Code
Dear Mrs Brown
Thank you for offering me the position of Assistant Accountant with Open Door Company. I am pleased to accept this offer and look forward to starting employment with your company on Month Day, 2023.
As we discussed my starting salary will be $42,000 and health and life insurance benefits will be provided after 60 days of employment.
Thank you again for giving me this wonderful opportunity. I am eager to join your team and make a positive contribution to the company.
If there is any further information or paperwork you need me to complete, please let me know and I will arrange it as soon as possible.
The job acceptance letter should be to the point and positive, and should include the following:
If the employer has sent you the formal job offer in writing for you to sign and return, it is advisable to send an email to confirm your acceptance and that you have signed and sent the letter. You can use this sample employment acceptance email to do this.
The guide to the job offer letter clearly outlines what should be included in an offer of employment letter.
It is important not to accept the offer until you are sure of your decision. Go through accepting a job offer to view the questions to ask yourself before you accept a job offer.
If you want some time to think about the job offer it is advisable to acknowledge the job offer in writing or by email and buy yourself a bit of time to really consider the offer. If you are sure you want to accept the job offer then there is no reason to delay.
How to ask for more time to consider a job offer over the phone
What to say and do when you receive a job offer over the phone
Resign properly from your job using the sample resignation letter and leave the company on the right note.
Once you have accepted the offer you should formally withdraw from the job search.
It is professional and polite to notify any other employers who you are in the hiring process with that you are no longer a candidate. You can either do this with a polite phone call, a brief email or a letter.
Withdrawing your name from consideration should be done as soon as possible after writing your job offer acceptance letter.
Dear Mr Blue
I would like to express my appreciation for including me in the interview process for your Accountant position. I enjoyed meeting with you and learning more about your company.
However, I have accepted another employment offer and respectfully withdraw from consideration for your position.
I wish you and your company success and thank you again for your time and effort.
Remember to also cancel any upcoming interviews as soon as possible. Leaving other employers with a positive impression is important should you ever need to enter the job market again.
By sending a formal job offer acceptance letter you begin your employment with the company on a positive and professional note. It only takes a couple of minutes but it is of real value in creating the right impression.
This is a frequently asked question and the simple answer is that as long as you have not yet signed a formal employment contract with the employer you can legally change your mind about accepting the job offer.
If you have signed an employment contract, go through it carefully to see what your legal obligations are. Check with an expert. Even if you have signed a contract, it is worth exploring the option of rejecting the job offer with the employer.
Experience shows that the
majority of employers would rather not have you start than begin your
employment and quit shortly after.
Be 100% sure that you want to turn down the job offer before taking any action. The employer is unlikely to give you a second chance. Always inform the employer of your decision not to take the job as soon as possible.
Be polite and professional in your communication,
usually better done in person, and always thank the employer for the
opportunity. Follow up with a letter or email so it is in writing.
This sample letter or email will help you write your own decline a job offer letter after you have already accepted the position.
View this standard job offer letter to make sure your offer of employment includes all the necessary details
Sample letters of resignation to adapt for your own use.
Find out how to resign using this essential job resignation checklist. Ensure that you resign from your job properly and professionally.
How to resign by resignation email.
Cancel any scheduled job interviews. How to cancel interview email
Secure the job offer in a professional manner and begin your employment on the right note with a well written job offer acceptance letter.