Job offer negotiation letter example. You have received a good job offer but the salary is not what you asked for or expected.
A well written salary negotiation email or letter can turn the situation around and help you get the offer you want.
Negotiating a job offer is a perfectly acceptable practice and research indicates that as many as 4 out of 5 companies are prepared to negotiate compensation
Adapt the sample salary negotiation letter to meet your own job offer requirements.
City, State, Zip code
Your Phone Number
Mr Brian Jones
Human Resources Director
City, State, Zip Code
Dear Mr Jones
I want to thank you for your job offer of (position) from XYZ Company. The position and areas of responsibility are an excellent fit with both my skills set and my career goals. Your company's exciting growth plans would provide me with the opportunity to make a significant contribution in a challenging environment.
Before providing you with a formal acceptance I would like to discuss the base salary you have offered. The X position demands a high level of commitment that I am fully prepared to give. However, based on the value I can bring to the company coupled with salary data for this type of position, I must request that you re-look at your starting offer of $X. The annual salary range for a (position) in our industry falls between $X and $X and I believe an offer of $X would be more consistent with my qualifications, experience and the industry norms.
Again, thank you for your offer and I look forward to your response. I am confident that we can reach a mutually satisfactory agreement that will allow me to start with XYZ as soon as possible.
A job offer negotiation letter or salary negotiation email, also known as a counter-proposal, clarifies your position and justifies your salary request with facts and figures.
If your arguments are realistic, you should be able to persuade the employer to adjust the offer appropriately.
What should I put as the subject line for the email?
Keep your subject line generic. Good subject line examples include:
Job Title - Job Offer
Thank You for the Job Offer - Your Name
Your Name - Job Offer
Is it better to negotiate in person?
Negotiating in person can be nerve wracking and makes some people feel very uncomfortable. It is often easier to put it in writing.
The advantage of sending an email is that you have a record of your salary negotiations. It also provides the employer with time to think about your proposal before having to respond.
How long should I wait for a response to my email?
You need to give the employer some time to consider your proposal and to confer with the necessary staff members before responding. The starting date of the new job should also be factored in.
After a reasonable time it is acceptable to send a follow up email asking for a date by which you can expect their response.
Subject: Job Offer Follow Up - Your Name
I know how busy you must be, but I recently sent you an email regarding the Job Title offer you made to me. I would like to kindly ask if you could provide me with any information regarding a possible review of the compensation package, as discussed in my email of Date.
I am very enthusiastic about both the position and the opportunity to join such an excellent company and would like to come to a mutual agreement as soon as possible. Please let me know when we can further discuss the compensation for this position.
Your job title is part of your compensation package as it often indicates your level within the organization and the value you bring to the company. Your job title can also impact on your feelings of self-worth and job satisfaction. If you feel that the job title is not representative of your value or your level of responsibility and this is of significant importance to you, you can negotiate it as part of the broader job offer.
Before approaching the job title negotiation do some research to find out how your industry refers to employees in a similar role. It is advisable to have a specific alternative job title to refer to when proposing a change of job title.
When approaching a job title negotiation or writing a job offer negotiation letter consider the following:
"I note that the job title is Supervisor which is rather generic, could we look at a more specific title to accurately reflect my role in the organization?"
"I believe that the job title Sales Assistant does not adequately reflect my previous level of experience and the responsibilities involved in this role. I would like to propose a title of Sales Coordinator for this position"
Once you have decided to accept the job offer it is best to write a formal job offer acceptance letter or email. If you decide to decline the offer send a polite letter turning down the job offer. Then you can begin your resignation process. Use the sample letters below to help you with this.