Basic Sample
Letter of Resignation

Easy-to-use sample letter of resignation. Short and sweet, it includes the essential information of resignation date and last working day.

The resignation letter ends on a positive note and is polite and professional. If you do not feel comfortable with saying more than this when resigning from your job, this basic resignation letter is quite acceptable.

Easy-to-adapt for your own use.

Basic Resignation Letter

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Mr Eric Smith
Client Services Director
Nathan Jones Inc
Address
City, State, Zip Code

Dear Mr Smith

Please accept this letter as formal notice of my resignation from the position of Client Services Agent with Nathan Jones Incorporated. My last working day will be June 28, 2019. This is two weeks from today as per my employment contract.

Thank you for the opportunities I have been given during my time with the company.

I wish you and the company well in the future.

Sincerely

Your Name

Can I resign by email?

It is always better to write or print out a formal resignation than send an email. There is no guarantee when the email will be opened or that it will be printed out. A hard copy is required for your employment records.

However a resignation email is acceptable if the circumstances are right:

  • it is acceptable company policy to resign by email
  • time and location necessitate that you resign by email

Make sure the email has been received by following up within 24 hours of sending it. You can either ask the employer within your resignation email to respond to let you know it has been received or you can follow up with a phone call.

You can use this good resignation email if you consider it appropriate to resign by email.

What should I say in a more formal and longer resignation letter?

Depending on your situation including:

  • length of time with the company
  • level of your position
  • your feelings about the company

you may prefer to write a longer and more heartfelt resignation letter.  Go to this fulsome sample letter of resignation for an excellent example of a formal and professional resignation letter.

How to resign properly

Resign in a proper and professional manner by using the checklist at how to resign.

Find the most appropriate resignation letter sample for your situation at free resignation letters. Adapt one of these sample letters for your own use.

Sales Resignation Letter

If your situation requires that you resign via email use this sample resignation email

Are you unsure of what to expect in the exit interview? View typical  exit interview questions to be prepared.

Don't forget to get a job reference from your employer. This email or  letter requesting a reference is easy to adapt for your own use.

Please Note This sample resignation letter is provided for guidance purposes only. Resignation letters should be edited to fit your own personal situation.

Job Interviews  > How to Quit Your Job > Basic Letter of Resignation

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