Basic Sample
Letter of Resignation

Easy-to-use sample letter of resignation. Short and sweet, it includes the essential information of resignation date and last working day.

Illustration of resignation letter and envelope

The resignation letter ends on a positive note and is polite and professional. If you do not feel comfortable with saying more than this when resigning from your job, this simple and short resignation letter is quite acceptable.

Easy to adapt for your own use.

Keep it short and simple with this basic resignation letter

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


Mr Eric Smith
Client Services Director
Nathan Jones Inc
City, State, Zip Code

Dear Mr Smith

Please accept this letter as formal notice of my resignation from the position of Client Services Agent with Nathan Jones Incorporated. My last working day will be Month Day Year. This is two weeks from today as per my employment contract.

Thank you for the opportunities I have been given during my time with the company.

I wish you and the company well in the future.


Your Name

Simple 2 week resignation letter

Providing 2 weeks notice is the norm for resigning from your job. The most important detail you need to include in your 2 week resignation letter is the date you will be leaving the company.  This prevents any confusion.

Keep your resignation letter short and simple but include some statement of appreciation for your time at the company. It is always beneficial to keep things cordial and positive.

Image of 2 week basic resignation letter

Is it better to resign by formal letter or email?

It is usually better to write or print out a formal resignation than send an email. There is no guarantee when the email will be opened or that it will be printed out. A hard copy is required for your employment records.

However a resignation email is acceptable if the circumstances are right:

  • it is acceptable company policy to resign by email
  • time and location necessitate that you resign by email

Make sure the email has been received by following up within 24 hours of sending it. You can either ask the employer within your resignation email to respond to let you know it has been received or you can follow up with a phone call.

You can use this good resignation email if you consider it appropriate to resign by email.

What should I say in a more formal and longer resignation letter?

Depending on your situation including:

  • length of time with the company
  • level of your position
  • your feelings about the company

you may prefer to write a longer and more heartfelt resignation letter.  Go to this fulsome sample letter of resignation for an excellent example of a formal and professional resignation letter.

Resign in a proper and professional manner by using the checklist at how to resign.

Easy-to-use sample letter of resignation and email


Fulsome Resignation Letter


Sample Resignation Email


Letter of Resignation Template

Find the most appropriate resignation letter sample for your situation at all resignation letters. Adapt one of these sample letters for your own use.

Sales Resignation Letter

Sample resignation letter for personal reasons

resignation for personal reasons

What to do before leaving your job

Are you unsure of what to expect in the exit interview? View typical  exit interview questions to be prepared.

Don't forget to get a job reference from your employer. This email or  letter requesting a reference is easy to adapt for your own use.

Please Note This sample resignation letter is provided for guidance purposes only. Resignation letters should be edited to fit your own personal situation.

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