Resignation Email Example

Best sample resignation email.

It is usually better to resign in person and hand over a formal letter of resignation. However if the situation demands that you resign via email you can easily adapt this basic email resignation letter for your own use.

Letter of resignation, red pencil and text

Once you have resigned, use the sample farewell email to inform your colleagues of your resignation. Find out the steps to take before you leave the company and exit on the right note.

General Resignation Email

From: Your Name (your email address)

To: Angela Jones

Subject: Resignation - Your Name

Dear Ms Jones

This email is to notify you that I am resigning my position as Sales Coordinator with XYZ Corporation effective Month Day Year. My last day of employment will be Month Day Year. This includes the required two weeks notice period.

I have enjoyed working here very much and I want to thank you and the whole sales team for all the support and encouragement you have always given me. In order to achieve my long term career goals I have accepted a higher level sales position with another company.

Please know that I am available to help in any way that will make my departure as easy as possible for the company.

Again, it has been a pleasure working as a part of your department and I want to wish everyone at XYZ the best of luck for the future.


Your Name

Resignation email tips

  • check your employment contract obligations with regard to notice period before writing your resignation
  • include your signature if possible
  • print and keep a copy of your resignation letter to avoid any dispute over details
  • ask the recipient to acknowledge receipt of the email and if they do not, then follow up to ensure it has been received and read

What to do before you leave the company

  • clean up your computer by deleting personal data including personal emails
  • keep the contact details of staff members you want to stay in touch with
  • get an employment reference from the company
  • find out from the company the exact payments you are entitled to when you leave including unused vacation pay
  • return any company property such as cell phones and keys
  • be prepared to answer exit interview questions
  • Keep up a positive and productive work performance until the last minute you are there
  • say goodbye to your colleagues with a brief farewell email - this can be sent on your last day of work or a day or two before

Sample Farewell Email to Your Colleagues

When you resign your job it is advisable to send an email to your co-workers informing them of your resignation and saying farewell. Whether you loved your job or were lukewarm about it, this is a good idea for a number of reasons. It's an excellent way to make sure that you don't lose touch with your colleagues and it means that you move on gracefully and in a positive manner.

You can send an individual email to each co-worker if you want to make it more personal, including something specific to that person, or you can send a general email out.  Only send it to those people you actually worked with.

Sample email to colleagues after resignation

Dear All

I would like to let you know that I am leaving my job at XYZ Corporation. Tomorrow is my last day at work. I have enjoyed my time here and it has been a pleasure to work with you. Thank you for your support during my time at XYZ.

I will miss my co-workers but I am looking forward to this new phase in my career. I hope you will keep in touch with me at (your email address and/or phone number)

Thank you again for the opportunity to work with you all.

Best regards

Your Name

Sample email to colleagues after your resignation

Is it OK to resign by email?

It is usually preferable to resign in person and follow up with a well written resignation letter.

However under certain circumstance you may have to use a resignation email. These include:

  • a situation where you have to inform your employer quickly and email is the best way to do this
  • it is accepted company policy to resign via email

Your employer might ask you to follow up your personal verbal resignation with an email.

As long as your resignation email is both professional and polite and includes all the necessary information, and circumstances demand it, it is acceptable to resign by email.

How do you write a formal resignation letter?

A formal resignation letter is usually longer and more heartfelt than a basic resignation letter or email.

You can find an excellent formal resignation letter here.

You can build your own formal resignation letter using this resignation letter template.

Find out how to quit your job properly

The 4 Basic Rules of Resignation infographic

Manage your resignation properly and leave the company on the right terms.

Make sure you have ticked all the boxes before you exit the company.  Use this resignation checklist

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Please Note. This sample resignation email is provided for guidance purposes only. Resignation letters should be edited to fit your own personal situation.

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