A job offer letter will form the basis of the employment agreement between the company and the candidate if he or she accepts the job and should accurately and realistically present the employment offer.
Include as many details as necessary in the employment offer letter or as attachments and enclosures. Be sure that what you offer in writing can actually be delivered to the employee.
An employment offer letter can become legally-binding if there are any discrepancies once the candidate is employed.
We provide a complete sample job offer letter for you to adapt for your own use but it is recommended that you first read through this advice on the employment offer letter format.
Tick all the right boxes with the details you include in your letter.
An offer of employment letter should include:
Your job offer letter should send a positive message to the candidate. You want him or her to accept the employment offer. Express a friendly welcoming tone and indicate your happy anticipation of the candidate's contribution to the organization.
You can use phrases such as:
"It is with great pleasure that we formally offer you the position of ....."
"ABC Company take great delight in extending the following offer of employment to you.."
"ABC Company hopes you will accept this job offer and look forward to welcoming you to the company"
What not to include in your job offer letter
The job offer letter format
It is important to draft the job offer letter format as carefully as one would draw up an employment contract. Carelessly written employment offer letters can cause problems further down the line if the employee does not work out as intended.
Your job offer should clarify the conditions of employment and persuade the candidate to accept the employment offer while protecting the company from any future problems.
The information on this site is not legal advice and is for guidance only. Please seek legal assistance to make certain your legal interpretation and decisions are correct.
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