How to cancel interview email examples that are easy to use and ensure that the process is polite and cordial. If you accepted another job offer or have halted your job search it is important to politely and promptly cancel any job interviews you have scheduled.
Canceling your interview as soon as you can allows the employer to consider other candidates and reschedule their time. It also demonstrates your professionalism and ensures a positive relationship with the company.
It is best to cancel your interview via email. Make sure you address the email to the right contact at the company.
If you have to cancel at the last minute it is better to call first and follow up with an email. This way you can be sure the interviewer has received your message before the interview time.
Example 1 - how to cancel an interview
Subject: Your Name - Interview for the Job Title position on Date
Dear Mr Brown
I greatly appreciate your interest in my job application for the Job Title position and the opportunity to interview at Company Name. I have now accepted a job at another company and I must respectfully cancel our job interview.
Thank you for your time and consideration. I wish you all the best in your search for a suitable job candidate.
Email and contact number
Example 2 - how to cancel interview email - accepted another offer
Subject: Job Title Interview - Your Name
Dear Ms Green
I would like to thank you for your time and consideration of my job application for the Job Title position at Company Name.
I have accepted another job and I am no longer available for your position. I respectfully cancel our job interview on Date.
I apologize for any inconvenience and wish Company Name all the best going forward.
Email and Contact number
Example 3 - how to cancel interview email for reasons other than accepting another job
Subject: Your Name - Job interview for Job Title at Company Name on Date
Dear Mr Smith
I am grateful for the interest you have shown in my job application for the Job Title position and the opportunity to interview at Company Name. However my circumstances have recently changed and I am no longer available for this position. I must respectfully cancel our job interview on Date.
Thank you for your time and consideration and I wish Company Name every success in the future.
Email and Contact Number
There are valid reasons for turning down an invitation to a job interview. If you have decided 100% that you do not want to pursue a particular job opportunity and you need to decline an interview then it is important to do so promptly and politely. We show you how to turn down an interview and provide courteous sample emails to refuse an interview.
Your response to an interview request should be prompt, polite and show your gratitude for the invitation to interview. Find good examples of a response to interview schedule email
In certain instances you may need to reschedule your job interview.
There are a number of acceptable reasons to reschedule an interview:
If you are able to provide sufficient notice, it is best to communicate via email that you have to cancel your scheduled interview. Provide a list of alternative times when you are definitely available and ask the employer to choose the most convenient.
Send an email as soon as you know you need to reschedule your interview and keep it short and sweet. You do not need to provide a lengthy explanation, state your reason concisely and simply.
If you have to cancel your job interview and reschedule at the last minute it is advisable to call first to make sure the interviewer receives your message.
In your email clearly state your name, the date and time of the scheduled interview and the job title of the position you are interviewing for.
Subject: Reschedule Interview for the Job Title position on Date and Time - Your Name
Dear Mr Brown
I have been looking forward to the opportunity to interview for the Job Title position at Company name on Date. Unfortunately I am unable to attend the interview due to an unanticipated work obligation and I respectfully request that we reschedule the interview.
I am available on the following dates and times and I hope that one of these is suitable for you. (State your availability)
I apologize for any inconvenience this has caused and greatly appreciate your time and consideration.
Email and Contact numbers
Find out which times and days are the most productive for a job interview.