Executive Assistant
Job Description

Sample executive assistant job description to adapt for your own use.

Executive assistants typically function as support to high level executives and managers. They undertake a wide variety of duties and responsibilities in a number of different industries.

The key duties, skills and competencies of an executive assistant or executive administrative assistant job are clearly outlined in this sample job description.


General Purpose

Provide personal administrative support and assistance to executive staff.

Main Job Duties and Responsibilities

  • prepare and edit correspondence, communications, presentations and other documents
  • design and maintain databases
  • file and retrieve documents and reference materials
  • conduct research, collect and analyse data to prepare reports and documents
  • manage and maintain executives' schedules, appointments and travel arrangements
  • arrange and co-ordinate meetings and events
  • record, transcribe and distribute minutes of meetings
  • monitor, screen, respond to and distribute incoming communications
  • answer and manage incoming calls
  • receive and interact with incoming visitors
  • liaise with internal staff at all levels
  • interact with external clients
  • co-ordinate project-based work
  • review operating practices and implement improvements where necessary
  • supervise, coach and train lower level staff

Education and Experience

  • usually at least 3 years experience providing support at a high level
  • proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
  • knowledge of standard office administrative practices and procedures
  • Bachelors degree an advantage

Key Skills and Competencies

  • organizational and planning skills
  • communication skills
  • information gathering and monitoring skills
  • problem analysis and problem solving skills
  • judgment and decision-making ability
  • initiative
  • confidentiality
  • team member
  • attention to detail and accuracy
  • adaptability

Adapt this executive assistant job description to suit your particular requirements.

This executive assistant job description can be used to write your resume. Use the excellent sample Executive Assistant Resume to develop an effective resume.

Use this sample Executive Assistant Cover Letter to get your resume read and land the job interview.

What are the key skills of an executive assistant?

Employers have identified these top 5 skills as essential for successful job performance as an executive secretary.

  • work management including planning, prioritizing and organizing tasks to effectively meet deadlines and achieve specific results
  • strong communication skills including listening actively, expressing oneself in a clear and concise manner and appropriate written communication skills
  • information management skills including collecting, reviewing and monitoring required information
  • sound decision making skills including using good judgment and logical processes to arrive at an appropriate decision
  • problem analysis and assessment skills including identifying issues promptly and taking the right course of action to manage the problem

12 core competencies

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Latest Update - Executive Assistant Job Salary

Indeed.com reports that as of October 2019 the average salary for executive assistant job postings in the United States is $54,794 per year.

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