Sample Data Entry Job Description

The data entry job description clearly lists the key tasks, duties, responsibilities and skill requirements for a data entry position.

Finger on data entry tab on keyboard with words "Data Entry Job Description"

Data entry employment is a wide field. Sometimes referred to as a data entry operator, data entry specialist, data entry clerk or an information processing worker these are the common data entry duties and data entry skills for the job.

Data Entry Job Description

General Purpose

To enter data from various source documents into the computer system for storage, processing and data management purposes.

Main Job Tasks, Duties and Responsibilities

  • prepare, compile and sort documents for data entry
  • check source documents for accuracy
  • verify data and correct data where necessary
  • obtain further information for incomplete documents
  • update data and delete unnecessary files
  • combine and rearrange data from source documents where required
  • enter data from source documents into prescribed computer database, files and forms
  • transcribe information into required electronic format
  • scan documents into document management systems or databases
  • check completed work for accuracy
  • store completed documents in designated locations
  • maintain logbooks or records of activities and tasks
  • respond to requests for information and access relevant files
  • print information when required
  • comply with data integrity and security policies
  • maintain own office equipment and stationery supplies

Education and Experience

  • High school diploma
  • formal computer training an advantage
  • proficient in relevant computer applications such as MS Office
  • accurate keyboard skills and proven ability to enter data at the required speed
  • knowledge of correct spelling, grammar and punctuation
  • knowledge of clerical and administrative procedures

Key Competencies and Skills

  • planning and organizing
  • information collection and management
  • problem solving
  • attention to detail
  • decision making skills
  • communication skills
  • confidentiality
  • ability to work under pressure

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What are the key skills needed for data entry jobs?

Employers who were asked this question identified the following 5 data entry skills.

  • attention to detail and accuracy including closely monitoring all aspects of the job and continually checking processes and tasks
  • effective communication skills including the ability to listen and follow instructions correctly and good written communication skills including the use of appropriate grammar and spelling
  • able to work under pressure and maintain performance and work standards under stress
  • efficient work management including planning, organizing and prioritizing
  • excellent typing and keyboard skills

Data Entry Interviews

Are you preparing for a data entry interview? These 15 essential data entry interview questions will help you.

Insert your own job information into this data entry job description template.

Latest Update - Data Entry Salary reports that the average salary for Data Entry Clerk job postings on the site is $18,00 per hour as of March 2023.

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