Expect school secretary interview questions that explore a number of criteria for success including:
Use the interview answer guides to formulate your own winning interview answers for the school secretary or school office assistant position.
Your interview is most likely to begin with questions about your professional background and relevant experience. School secretary interview questions that explore your technical skills and experience include:
What computer applications are you proficient in?
Detail the depth of your experience with each application and the type of work you generated using it.
What sort of reports and documents have you prepared?
How do you schedule and keep track of appointments and meetings?
How do you keep current with school and District policies and procedures?
Outline the steps you take to make sure you are up-to-date with school policies and procedures
What steps do you take to maintain confidentiality and ethical standards?
Confidentiality and discretion are important for a school secretary.
Expect behavioral interview questions that evaluate the 5 key competencies required for success as a school secretary including:
Strong organizational and planning skills are essential for the complexity and number of tasks a school secretary must perform.
Describe a situation in which you had to balance competing demands and carefully schedule your activities to meet a deadline.
In your answer focus on:
Good time management interview questions and answers
The ability to communicate effectively both orally and in writing is key to this role. Communication is the foundation for establishing the strong working relationships that are indispensable for the smooth operation of the school.
Tell me about a recent situation when you had to simplify a complex issue in order to gain understanding from a student or parent?
The school secretary will be call on to exercise sound judgment in making decisions and solving problems.
Describe a problem you recently had to solve.
In your answer describe:
Accuracy and attention to detail
Maintaining and producing accurate data, records and reports is a critical function for a school secretary.
Describe what you do to control mistakes in your work.
Discuss the established procedures you follow to check your work and ensure accuracy.
Expect questions that explore your ability to be proactive and take action to achieve outcomes beyond your daily duties.
Describe some of the changes you made to your job at ...
In your answer focus on the following:
A school secretary is expected to display enthusiasm and commitment to the job. Your motivation for the job will be explored through a variety of motivational school secretary interview questions including:
What motivates you to do a good job?
Make sure your answer is relevant to the specific job opportunity. Describing a motivator that is not present in the position will raise a red flag. Typical motivators include:
Why do you want this school secretary job?
Focus on what you have learned about the job, the school and District in your research and why you would like to be a part of it. What makes this particular position worthwhile for you? Possible reasons include:
What did you like and dislike most about your previous position?
The interviewer is trying to assess your fit with the job so try and make your answers relevant to the requirements of the position.
Appropriate general answers about what you enjoyed can include :
Your dislikes should not relate to the characteristics of the job you are interviewing for.
What are your strengths as a school secretary?
Focus on three or four strengths that refer directly to the secretarial job requirements. Potential examples include:
And your weaknesses?
Use the relevant examples at Example of Weaknesses to answer this question in the most appropriate manner.
Find sample answers to other standard interview questions:
Have a number of good questions ready to ask in your interview. The example questions at Interview Questions to Ask will help you decide on the right questions to ask in your interview.
A clear understanding of the school secretary role is essential to a successful job interview. The list of duties and responsibilities at School Secretary Job Description clearly articulates the school secretary function.
The sample School Secretary Resume is easy to adapt and present your work details in a professional format.
Always include a School Secretary Cover Letter with your resume.