Human Resource Assistant
Job Description

Human resource assistant job description that clearly and concisely lays out the key duties and responsibilities of this HR job and the skill and competency requirements for successful job performance.

Human resource assistant duties and responsibilities

Human resources is a vital part of any organization and the HR assistant provides the necessary support and input to ensure that the HR function is well run and the company's HR needs are adequately met.

Human Resource Assistant Job Description

General Purpose

Assists with the day to day tasks of the human resources department and supports a wide range of HR activities including general administrative duties, recruitment and employee development, employee database management,  payroll and benefits, employee liaison  and the creation and implementation of HR policies and procedures

Main Job Tasks, Duties and Responsibilities

HR Policies and Procedures

  • assist with the formulation and implementation of human resource policies and procedures
  • advise and assist employees with understanding human resource policies and procedures

Recruitment and Hiring

  • assist with creating and posting job vacancies
  • receive and review job applications
  • schedule interviews and assessments
  • collect and verify candidate information including background checks
  • provide feedback to job candidates regarding the hiring process
  • administer and process new hire paperwork
  • coordinate orientation of new employees

Employee Development

  • coordinate performance appraisals
  • organize training and coaching
  • assist with the provision of employee wellness programs and other HR services
  • record performance, grievance and disciplinary information
  • assist with the termination process including paperwork, notifications to relevant departments and exit interviews

Employee Database Management

  • maintain and process accurate and complete HR and employee records
  • respond to requests for data
  • select relevant data and compile HR reports including statistical summaries, charts, graphs and surveys

Administrative Support

  • handle incoming phone calls and emails
  • manage HR schedules and calendars
  • schedule meetings and venues
  • make travel arrangements
  • prepare and distribute correspondence and communications
  • plan and coordinate employee events such as recognition awards
  • assist with budget administration and tracking

Employee Liaison

  • ensure smooth flow of information between employees and Human Resources
  • respond to inquiries and requests from employees
  • act as an advocate for employees
  • convey employee concerns and issues to management

Payroll and Benefits

  • assist with benefits enrollment of employees when eligible and cessation of benefits on termination of employment
  • input and track vacation and sick leave
  • collect time and attendance records
  • conduct salary surveys
  • assist employees with payroll related questions

Compliance

  • promote employee compliance with HR mandated processes and systems
  • monitor adherence to labor laws and employment regulations

Education, Qualifications and Experience

  • Degree in Human Resources or related field
  • working knowledge of recruitment procedures
  • general knowledge of HR practices and procedures
  • knowledge of Human Resources Information Systems (HRIS)
  • basic working knowledge of labor law and employment best practices
  • highly computer literate with solid experience of word processing, spreadsheet and database applications
  • Fluency with MS Office and relevant HR software
  • knowledge of payroll and benefits

Key Skills and Competencies

  • communication skills - verbal and written
  • conflict management
  • data management
  • judgment and decision making
  • problem solving
  • organizing and planning
  • attention to detail and accuracy
  • confidentiality and discretion
  • team player

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Latest Update - Human Resource Assistant Salary

Indeed.com shows the average salary for Human Resource Assistant job postings on their site in the USA is $39,480 per year as of July 2020.

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