Payroll Clerk Job Description

The payroll clerk job description example provides a useful framework for a detailed and accurate explanation of the payroll function. Use this as a template for writing a detailed and informative job description for your payroll clerk position. 

The primary tasks and job specifications for a payroll clerk are generally standard across the different industries. Select the duties and responsibilities that apply to your job.


General Purpose

Accurately issue pay to employees by calculating earnings and deductions in accordance with established practices and guidelines.

Main Job Tasks and Responsibilities

  • collect, compile and enter payroll data using appropriate software
  • review and verify source documents
  • calculate and post payroll deductions
  • process payroll by established deadlines
  • issue statements of earnings and deductions
  • reconcile employee deductions
  • investigate and correct payroll discrepancies and errors
  • update payroll records by recording changes including insurance coverage, loan payments, salary increases
  • process new employees, terminations, transfers and promotions
  • prepare and print payroll reports of earnings, hours worked, taxes, insurance, leave
  • address employee's pay-related concerns and provide  accurate payroll information
  • complete requests for pay-related documents including statements and verifications
  • produce federal, state and local tax payments
  • develop, manage and maintain comprehensive payroll records
  • ensure compliance with federal and state regulations and guidelines

Education and Experience

  • High School Diploma or equivalent
  • experience of payroll processing
  • solid data entry skills
  • good working knowledge of relevant software
  • understanding of basic accounting principles
  • strong numerical skills
  • understanding of internal controls
  • knowledge of federal and state payroll regulations and requirements

Key Competencies

  • communication skills - verbal and written
  • attention to detail
  • planning and organizing
  • information collection, analysis and management
  • problem solving
  • confidentiality
  • customer service orientation
  • teamwork
  • stress tolerance

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Latest Update - Payroll Salary

According to the average salary for payroll clerk job postings on the site is US $16.30 per hour as of January 2019.

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