Data Entry Job Description

The data entry job description clearly lists the key tasks and responsibilities for a data entry position.

Data entry employment is a wide field. Sometimes referred to as a key entry operator, data entry specialist, data entry clerk or an information processing worker these are the common core functions and data entry skills of the job.

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DATA ENTRY
JOB DESCRIPTION


General Purpose

To enter data from various source documents into the computer system for storage, processing and data management purposes.

Main Job Tasks and Responsibilities

  • prepare, compile and sort documents for data entry
  • check source documents for accuracy
  • verify data and correct data where necessary
  • obtain further information for incomplete documents
  • update data and delete unnecessary files
  • combine and rearrange data from source documents where required
  • enter data from source documents into prescribed computer database, files and forms
  • transcribe information into required electronic format
  • scan documents into document management systems or databases
  • check completed work for accuracy
  • store completed documents in designated locations
  • maintain logbooks or records of activities and tasks
  • respond to requests for information and access relevant files
  • print information when required
  • comply with data integrity and security policies
  • maintain own office equipment and stationery supplies

Education and Experience

  • High school diploma
  • formal computer training an advantage
  • proficient in relevant computer applications such as MS Office
  • accurate keyboard skills and proven ability to enter data at the required speed
  • knowledge of correct spelling, grammar and punctuation
  • knowledge of clerical and administrative procedures

Key Competencies

  • planning and organizing
  • information collection and management
  • problem solving
  • attention to detail
  • decision making skills
  • communication skills
  • confidentiality
  • ability to work under pressure

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Latest Update - Data Entry Salary

Indeed.com reports that the average salary for Data Entry Operator/Clerk job postings on the site is $21,000 as of September 2016.

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