Writing a decline job offer letter is important. Once you have decided not to accept a job offer, you should decline politely in writing or by email.
You want to maintain good relations with the company as you never know when you may need them as a future contact in your career.
The letter should be brief and to the point. Avoid mentioning anything negative about the position or employer. The letter does not need to focus on a specific reason for not taking the offer.
If you have accepted another offer it is not necessary to state whose offer you accepted and why you have accepted it. Simply thank the employer for their offer, express your appreciation for their time and effort and formally reject the offer. Address the letter directly to the person who made the offer to you.
Sample Decline Job Offer Letter
Your City, State, Zip Code
Your Phone Number
Mr Bill Kelly
Human Resources Manager
City, State, Zip Code
Dear Mr Kelly
Thank you very much for offering me the position of Customer Service Manager with XYZ Corporation.
While I understand the position and your company offer a great deal to a prospective employee, I have had another offer which I believe more closely matches what I am looking for. Therefore, after giving it much careful thought, I must decline your offer.
Thank you for your time and effort. I wish you and your company well.
Tips for Writing a Job Rejection Letter
Decline a Job Offer Email
You can send this email after you have turned down the job offer by phone.
Subject Line: Job Offer for Job Title - Your Name
Dear Mr Heron
Thank you again for offering me the opportunity to work at XYZ Company.
I told you over the phone I regret that I must decline the job offer.
After considerable thought I have determined that the position is not
the best fit for me at this time.
I enjoyed meeting you and learning about your company and I wish you every success in the future.
Be gracious in your decline job offer letter and build yourself a positive reputation!
Use this how to resign checklist to ensure a smooth and professional exit from the company.
Download these free resignation letters to help your write a proper resignation letter.