Sample Decline Job Offer Letter

Writing a decline job offer letter is important. Once you have decided not to accept a job offer, you should decline politely in writing or by email.

You want to maintain good relations with the company as you never know when you may need them as a future contact in your career.

Decline Job Offer

The letter should be brief and to the point. Avoid mentioning anything negative about the position or employer. The letter does not need to focus on a specific reason for not taking the offer.

If you have accepted another offer it is not necessary to state whose offer you accepted and why you have accepted it. Simply thank the employer for their offer, express your appreciation for their time and effort and formally reject the offer. Address the letter directly to the person who made the offer to you.

Sample Decline Job Offer Letter

Your Name
Your City, State, Zip Code
Your Phone Number
Your Email


Mr Bill Kelly
Human Resources Manager
XYZ Corporation
City, State, Zip Code

Dear Mr Kelly

Thank you very much for offering me the position of Customer Service Manager with XYZ Corporation.

While I understand the position and your company offer a great deal to a prospective employee, I have had another offer which I believe more closely matches what I am looking for. Therefore, after giving it much careful thought, I must decline your offer.

Thank you for your time and effort. I wish you and your company well.


Your signature
Typed name

Tips for Writing a Job Rejection Letter

  • Be prompt. Once you have made your decision to turn down the job offer it is polite to write your decline job offer letter immediately. Any delays will impact negatively on the employer's hiring process.
  • Keep it short and sweet. A concise and polite job rejection letter is appropriate. You do not have to go into detail about why you are turning down the job offer.
  • If you have declined the job offer by phone it is professional to follow up with a letter or email.

Decline a Job Offer Email

You can send this email after you have turned down the job offer by phone.

Subject Line: Job Offer for Job Title - Your Name

Dear Mr Heron

Thank you again for offering me the opportunity to work at XYZ Company.

As I told you over the phone I regret that I must decline the job offer. After considerable thought I have determined that the position is not the best fit for me at this time.

I enjoyed meeting you and learning about your company and I wish you every success in the future.


Managing the Job Offer

Job Offer Negotiation Letter

How to Negotiate Salary

Accepting a Job Offer

Job Offer Advice

Job Offer Acceptance Letter

Be gracious in your decline job offer letter and build yourself a positive reputation!

Use this  how to resign checklist to ensure a smooth and professional exit from the company.

Download these free resignation letters to help your write a proper resignation letter.

Job InterviewsJob Offer Help > Decline a Job Offer

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