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Sample Decline Job Offer Letter

Writing a decline job offer letter is important. Once you have decided not to accept a job offer, you should decline politely in writing or by e-mail. You want to maintain good relations with the company as you never know when you may need them as a future contact in your career.

The letter should be brief and to the point. Avoid mentioning anything negative about the position or employer. The letter does not need to focus on a specific reason for not taking the offer. If you have accepted another offer it is not necessary to state whose offer you accepted. Just thank the employer for their offer, express your appreciation for their time and effort and formally reject the offer.

Address the letter to the person who made the offer to you.

Sample decline job offer letter

Your Name
Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Mr Bill Kelly
Human Resources Manager
XYZ Corporation
Address
City, State, Zip Code

Dear Mr Kelly

Thank you very much for offering me the position of Customer Service Manager with XYZ Corporation. While I believe the position and your company offer a great deal to a prospective employee, I have had another offer which I believe more closely matches what I am looking for. Therefore, after giving it much careful thought, I must decline your offer.

Thank you for your time and effort. I wish you and your company well.

Sincerely

Your signature

Typed name

Writing a proper decline job offer letter is the professional thing to do. Be gracious and build yourself a positive reputation!

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