Writing interview thank you letters is a must! Everyone knows this should be done but the reality is that very few job candidates actually take the time to send a thank you.
Make sure you put yourself ahead of the competition by sending a professionally written and enthusiastic thank you note. It takes a short amount of time but makes a lasting impression.
Follow these guidelines on writing an effective interview follow up letter, adapt the sample thank you letters for your own purposes and increase your chances of job success.
Get the correct names, titles and contact details of the person or people who interviewed you.
Write individual letters to each person who interviewed you, keeping the essentials the same but briefly personalizing each one. You can also include anyone who helped you with setting up the interview.
Send the letter within 24 hours of the job interview. Find out the best way to reach the recipient - by e-mail, post or hand delivery. You can get this information from the receptionist or human resources. The faster the letter gets to its destination the greater the chance of creating a positive impression. You can use an express postal service rather than regular mail to ensure speedy delivery.
If you are concerned about the time the post may take you can email a short thank-you message and follow up with a more formal letter in the post. Emailing your thanks is usually not as impressive as a formal, posted letter. However, if the company tends to do business by e-mail and if most of your contact has been through e-mail, then it is probably an acceptable form of communication. Faxing should be a last resort.
Hand-write the letter only if you have legible handwriting.
Typing and signing the thank you letter is usually a better option. Use
good quality paper and envelopes. Avoid colored stationery - it looks
unprofessional. If you have letterhead stationery use it.
Spell check and proof-read all your correspondence. You can also ask someone else to proof it for you. That way you will be sure it's all correct. Spelling and grammatical errors are the easiest way to make a bad impression.
All interview letters should:
How you address the interviewer in your thank you letter will be based on the tone set during the job interview.
Use the formal salutation "Dear Mr/Ms/Mrs Smith," unless you were told during the job interview, "Call me John/Jane." Then your salutation should be the more informal "Dear John,".
However always address the letter to a specific name and not to the "Sales Manager" for example.
How you close your interview thank you note is your choice. Acceptable closings include: "Sincerely," "Respectfully yours," "Kind regards," and "Yours truly,".
Use these sample interview thank you letters. Each is applicable to a different job interview situation. You can use the examples as a guide to develop your own, personal thank you letter.
Tips for what steps to take after the interview. Make sure your follow up is conducted professionally and properly and you create the right impression with a potential employer.
Job Interviews > Thank You Letters