Interview Thank You Letters Template

This interview thank you letters template is a good place to start with your own winning job interview thank you letter or email.

Simply customize the template to develop an impressive job interview thank you note that sets you apart from the competition.

Interview thank you letters template


Interviewer's Full Name
Company Name
Company Address

Dear Mr/Mrs Last Name

Paragraph 1

  • Thank the interviewer for his or her time
  • Reinforce your interest in the job

Example 1:

Thank you for the opportunity to interview for the XYZ job this morning. Everything I learned from you today leads me to believe that this is exactly the type of position where I could fully utilize my skills and make a valuable contribution.

Example 2:

Thank you very much for taking the time to meet with me today. I enjoyed our discussion and I am even more excited about the possibility of working for ABC Company and with your team.

Example 3:

Thank you for taking the time to provide me with so much information about the XYZ job today. I left the interview feeling very enthusiastic about the scope of the job as well as its close match to my abilities and experience.

Paragraph 2

  • Highlight why you are a good fit for the job
  • Provide specific reasons

Example 1:

I think the key strengths that I can bring to this position are 

  • the proven ability to provide creative solutions to complex problems
  • solid experience in managing multiple projects and meeting tight deadlines
  • a track record of working efficiently with diverse teams
  • the commitment to doing an outstanding job in anything which I undertake

Example 2:

Some of the my key skills that are most relevant to your position include:

  • X years professional experience in an administrative position providing efficient support to multiple individuals
  • excellent data collection and management skills
  • solid working knowledge of the necessary computer applications

Example 3:

I would like to reinforce those competencies I possess which relate directly to your requirements:

  • effective communication skills resulting in strong customer relationships
  • proven track record of planning and prioritizing multiple tasks and assignments to efficiently meet office objectives
  • a competent team member who is always prepared to go the extra mile

Paragraph 3 (optional)

Is there anything else you want the interviewer to know?

  • this is an opportunity to provide any information you feel you left out during the interview and that would benefit your job application.
  • if there are any areas of the interview you feel could be improved on, this is an opportunity for further clarification and explanation

Example 1

I would like to emphasize that what I lack in specific experience in your industry I more than make up for with my proven record of providing outstanding customer service.

Example 2

I have enclosed a list of references with all the necessary contact details as you requested. I am confident they will be able to confirm my reliability and commitment. 

Paragraph 4

Restate your appreciation for the interview and refer positively to the next step in the hiring process.

Example 1

Thank you again for your time. I am looking forward to hearing from you about the next steps and please don't hesitate to contact me in the meantime if you have any questions.

Example 2

Thank you again for considering me for this exciting job opportunity. I look forward to hearing from you concerning your hiring decision. If you require any additional information I can be reached at ...

Example 3

The time you kindly took to explain the job in more detail and answer my questions has made me even more interested in this position. Please let me know if there is any information I can provide that would advance my application to the next level.


Your Name

This short and sweet interview thank you email is suitable after a fairly informal first interview.

Interview thank you letters template - short and sweet email

From: Your Name

To: Interviewer's Name

Subject: Thank you for an interesting meeting

Dear ...

It was a pleasure meeting with you yesterday. I appreciate the time you spent with me and all the information you provided. Our conversation made me even more excited about this job opportunity.

My increased understanding of the job requirements confirms my belief that this position is an excellent fit with my skills and abilities. In particular my planning and organizational skills will contribute to the productivity improvements you discussed for your department.

If there is any other information that I can provide in order to assist your decision, please let me know. I look forward to hearing from you soon.

Kind regards

Your Name

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Interview thank you letters template - after an entry level interview

From: Your Name

To: Interviewer's Name

Subject: Thank you for an informative discussion

Dear Mr/Mrs ...

I would like to thank you for the interview this afternoon and to confirm my strong interest in the entry level position with your company.

I am confident that my education and background have provided me with the right foundation on which to build my experience in this industry. I have always been a hard worker and I am committed to proving myself a valued employee. I firmly believe that I can quickly make a positive contribution to your company.

I look forward to meeting with you again in the near future. In the meantime please let me know if there is any information I can provide that would further advance my application.

Thank you again for your time and consideration.

Sincere regards

Your Name

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