Second Interview Acceptance Email Sample

Second interview acceptance email sample that formally confirms your acceptance of the employer's invitation to come back. Find out how to respond to the second interview request in a polite, professional and positive manner.

Graphic of yellow envelope and letter on screen of computer with keyboard

You have received an email inviting you back for a second interview, congratulations! Respond quickly and professionally and include the following in your second interview acceptance email:

  • thank the employer or recruiter for the second interview invitation
  • highlight your enthusiasm and interest in the job opportunity
  • restate the second interview date and time
  • offer to provide any additional details and documents the employer may need before your next interview
  • keep the tone of your email respectful and polite, don't be too informal or familiar

Before you respond to the second interview invitation email make sure you have gone through it carefully and you have all the information you need before attending the interview.  If there is anything more you want to know, you can ask for these details in your second interview acceptance email.

Second interview acceptance email sample

Dear Mrs Green,

Thank you for the invitation to come back for a second interview and further discuss the exciting sales job opportunity.

I am pleased that my experience and qualifications are a good match for the position and I look forward to meeting with you and your colleagues at 9 a.m. on Monday, March 14th.

Please let me know if you require any additional information before our interview.

Kind regards,

Katherine

Visual presentation of a Second Interview Acceptance Email Sample

Subject line for second interview acceptance email sample

Always include the words "Second Interview Confirmation" in your subject line.

Subject:  Second Interview Confirmation Job Title - Your Name

Subject:  Your Name - Confirmation of Second Interview on Date

Should I call or email to respond to the employer?

If you missed a call from the employer and received a voice note with the second interview invitation, you can call and respond over the phone and then follow up with a confirmation email. For example:

"Good morning Mr Brown, I am sorry that I missed your call but I am delighted to receive your invitation to a second interview. Yes, I am available on Tuesday, March 15th at 9.30 a.m. and look forward to meeting with you then."

Second interview acceptance email sample after accepting a verbal invitation

You might have been asked back for a second interview at the close of your first interview. Even if you have already verbally accepted the second interview invitation, it is a good idea to follow up with a  professional and formal acceptance email. For example:

Dear Ms Evans

Thank you for the time you took this morning to discuss the XYZ job with me. I was very pleased to be asked back for a second interview and look forward to meeting with you again.

I would like to confirm that this meeting will take place at 11 a.m. on Monday, March 28. Please let me know if there is any additional information I can provide prior to our appointment.

Thank you for this opportunity.

Kind regards

Your Name

How quickly should I respond to the second interview invitation?

Employers will expect you to respond within the business day to their invitation. It is best to reply as soon as possible to formally accept the invitation and to confirm the date and time of the second interview.

What should I do if the date and time for the second interview are not suitable?

It would be advisable to rearrange your schedule so that you can attend the second interview. If this is not possible, then you will have to politely and respectfully explain that you can't make that date and time and provide some alternatives.

Make sure you clearly show your enthusiasm for the job in your email response. Use the email sample below to gracefully ask for a different second interview time.

Request a different interview time email

Dear Mr Jones,

I was very pleased to receive your email inviting me back for a second interview for the XYZ position. I am excited about the job and your company and look forward to meeting with you again.

Unfortunately I have a ..... scheduled for Tuesday morning which I am unable to change. I respectfully ask that we reschedule the interview for either Tuesday afternoon or Wednesday at any time that suits you.

I apologize for any inconvenience caused and thank you for your understanding.

Kind regards,

Your Name

How to respond if the employer asks you to suggest a suitable time for the second interview

This is an opportunity to come across as assertive and decisive by suggesting a couple of alternative dates and times rather than just saying "any date suits me". It also reinforces that you are busy with other interviews.

"Thank you for your invitation to a second interview for the sales position. I am very pleased to be given the chance to explore this exciting opportunity further.

I am available this Thursday in the morning or next Monday in the afternoon. Please let me know which date suits you better and what time is most convenient for our meeting."

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