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Letter of Resignation Template

The letter of resignation template can be used to format a proper resignation letter. Know what to include in your letter and how to leave your job in a professional and positive way.

Your Name
Your Street Address
City, State, Zip Code

Date

Recipient Name
Job Title
Company Name
Company Street Address
Company City, State, Zip Code

Dear Mr/Mrs/Ms Last Name

This letter is to notify you that I am resigning my position as Insert Job Title with Insert Company Name effective Insert Full Date. In accordance with my contract of employment my last day of employment will be on Insert Full Date.

I have enjoyed my time here very much and I want to thank you and the department for the encouragement and support I have received. It is largely due to the excellent experience I gained working for this company that I am now able to pursue a new career opportunity.

Please know that I am available to help in any way that will make my departure as smooth as possible for the company. I want to wish everyone the best of luck and success for the future.

Sincerely,

Your Signature
Your Full Name
Email Address

You can customize the letter of resignation template by using any of these key phrases in you resignation letter.

The time spent at XYZ Company has been both professionally and personally rewarding
I sincerely appreciate the support and guidance I have received
I have thoroughly enjoyed the work environment and appreciate the opportunities the company has given me
It is with sadness that I leave XYZ Company and the wonderful team I have worked with
After much consideration I have decided to move into a new job that supports my future career goals
This has been a difficult decision but I have accepted a job which will further advance my career
I have been offered a new challenge and after much deliberation I have accepted.
I will do all I can during my notice period to make my departure as easy as possible for the company
Please be assured that I will put all my efforts into the smooth transfer of my responsibilities before leaving
I regret any inconvenience my resignation may cause and I plan to do all I can to help with the transfer of my duties

Resignation Letter Tips

Make sure you have addressed the letter to the right person. Ask Human Resources if you are not sure who this is. Get the correct spelling of the person's name and job title.

Ensure you have provided the correct notice period as stated in your employment contract

Do not use your resignation letter as an opportunity to tell the employer what you would change about the company and how things should be done differently. It is better to leave on a positive and friendly note. Your resignation letter will be kept on file and is likely to be referred to when your ex-employer is contacted for a reference. Find out more about Job References here

Use the essential resignation checklist at How to Resign to make sure you exit the company with everything in order.

Looking for sample resignation letters to help you complete the letter of resignation template? Visit Free Resignation Letters and personalize these for your own use.

Be well prepared for the exit interview. Go to Exit Interview Tips to help you with this.

Sample Letter of Resignation

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Resign professionally for a smooth exit from the company.

Return from Letter of Resignation Template to Best Job Interview