This sample job offer letter clearly outlines what needs to be included in an employment offer letter. You can refer to this template to draw up a letter that meets your specific requirements.
The letter should include certain basic employment details including job title, job responsibilities, reporting responsibility, starting date, starting salary, benefits and working conditions. The tone of the letter should send a positive and welcoming message to the job candidate.
Adapt this sample job offer letter for your own use.
Job Offer Letter Template
Ms Margot Smith
City, State, Zip Code
Dear Ms Smith
ABC Company is pleased to formally offer you the position of Administrative Assistant in our Ithaca, New York branch.
As discussed you will be responsible for the administrative support function for the branch. The duties and responsibilities that you will be expected to carry out are detailed in the attached job description (Enclosure 1). You will report directly to the Branch Manager and your normal working hours are expected to be 9.00am to 5.00pm, Monday to Friday. Your starting date will be February 1, 2016.
Your compensation package includes a weekly salary of $X payable biweekly, health insurance, life and disability insurance, sick leave, vacation and personal days through our company's employee benefit plan. Please refer to our Employee Benefits Handbook ( Enclosure 2) for full details.
This job offer is contingent on your passing the mandatory drug screening. This will be arranged once you have acknowledged your acceptance of this job offer.
Please signify your acceptance of this offer by signing and dating this letter where indicated below and signing and dating the standard Confidentiality Agreement (Enclosure 3). These documents can be returned directly to my attention using the business-reply envelope enclosed. A copy of each of these documents is enclosed for your records. We require acceptance by January 5, 2016.
We look forward to welcoming you to the company. Please let me know if you require any further information, I can be reached directly at (phone number).
Human Resources Manager
By signing and dating this letter I, Margot Smith, accept this job offer of Administrative Assistant by ABC Company.
Signature: ................ Date: ................
Include an at-will clause in the job offer letter
Most states have employment-at-will laws that allow a certain latitude in terminating employment. Many companies include a statement in the employment offer that reaffirms their right and the employee’s right to terminate the employment at will. This is an example:
"In accepting this offer of employment you confirm your understanding that your employment with ABC Company will be on an at-will basis and either party can terminate the employment relationship at any time, with or without cause or advance notice."
The guide to writing a job offer letter provides clear information on what should and should not be included in the offer of employment letter. Make sure your company is protected from problems down the line by sending an accurate and well-considered job offer.
This sample job offer letter is only furnished as an example. It is not meant to be used without review by a licensed employment law attorney in order to fit your situation and comply with the laws of your state. The information on this site is not legal advice and is for guidance only.