Facility Manager
Job Description

This facility manager job description clearly outlines the duties and responsibilities associated with the role of facilities manager.


Facilities manager activities will vary according to the size and structure of the organization but the core description of the facility management function remains standard.

Adapt this comprehensive sample job description to suit your own specific job requirements.

Facilities Manager
Job Description

General Purpose

Assure the effective functioning of a facility to provide an efficient and safe working environment for employees and their activities by using best business practices to manage resources, services and processes to meet the needs of the company

Main Job Tasks and Responsibilities

  • develop and implement a facility management program including preventative maintenance and life-cycle requirements
  • conduct and document regular facilities inspections
  • ensure compliance with health and safety standards and industry codes
  • allocate and manage facility space for maximum efficiency
  • coordinate intra-office moves
  • supervise maintenance and repair of facilities and equipment
  • oversee facility refurbishment and renovations
  • plan and manage facility central services such as reception, security, cleaning, catering, waste disposal and parking
  • implement best practice processes to increase efficiency
  • obtain quotes and tenders from vendors and suppliers
  • calculate and compare costs for goods and services to maximize cost-effectiveness
  • negotiate contracts to optimize delivery and cost saving
  • coordinate and monitor activities of contract suppliers
  • manage contractor and vendor relationships
  • manage and review service contracts to ensure facility management needs are being met
  • ensure delivery schedules, quantity and quality criteria are met
  • check completed work by contractors and vendors
  • verify payment and invoicing match contract pricing
  • plan and monitor appropriate facility management staffing levels
  • ensure efficient utilization of facility maintenance staff
  • performance manage, develop and train staff
  • prepare and track facility budget
  • monitor expenses and payments
  • generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases
  • develop and implement cost reduction initiatives
  • advise on and monitor energy efficiency
  • oversee environmental health and safety
  • assure security of the facility
  • respond to facility and equipment alarms and system failures
  • provide prompt response to requests and issues from facility occupants

Education and Experience

  • Bachelors degree in Facilities Management, Facilities Engineering or related qualification such as project management, business management or construction management
  • working knowledge of principles and practices of project management
  • working knowledge of principles and practices of business administration
  • working knowledge of financial principles and practices
  • working knowledge of human resource management principles and practices
  • working knowledge of electrical and mechanical systems
  • working knowledge of procurement and contracts
  • sound knowledge of health, safety and environmental regulations
  • experience in construction, maintenance and all facets of facility operation
  • supervisory experience
  • solid computer and systems knowledge


  • communication skills
  • planning and organizational skills
  • negotiation skills
  • problem analysis
  • decision-making
  • judgment
  • customer service orientation
  • adaptability
  • team work

Adapt the facility manager job description for your own specific use.

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