Executive Assistant
Job Description
Sample executive assistant job description.
Executive assistants typically function as support to high level executives and undertake a variety of tasks and responsibilities in a number of different industries. The key tasks and competencies of an executive assistant or executive administrative assistant job are outlined below.
EXECUTIVE ASSISTANT
General Purpose Provide personal administrative support and assistance to executive staff. Main Job Tasks and Responsibilities - prepare and edit correspondence, communications, presentations and other documents
- file and retrieve documents and reference materials
- conduct research, assemble and analyse data to prepare reports and documents
- manage and maintain executives schedules, appointments and travel arrangements
- arrange and coordinate meetings and events
- record, transcribe and distribute minutes of meetings
- monitor, respond to and distribute incoming communications
- answer and manage incoming calls
- receive and interact with incoming visitors
- interact with external clients
- co-ordinate project-based work
- review operating practices and implement improvements where necessary
- supervise and train lower level staff
Education and Experience - usually at least 3 years experience providing support at the executive level
- proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
- knowledge of standard office administrative practices and procedures
- Bachelors degree an advantage
Key Competencies - organizational and planning skills
- communication skills
- information gathering and information monitoring skills
- problem analysis and problem solving skills
- judgment and decision-making ability
- initiative
- confidentiality
- attention to detail and accuracy
- flexibility
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Indeed.com reports that as of January 2, 2012 the average salary for executive assistant job postings in the United States was $43,000. Job postings for the title Senior Executive Assistant averaged a salary of $61,000 while Administrative Executive Assistant showed an average salary of $35,000.
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